Monthly Emergency Preparedness Review Checklist for Marketing & Digital Agencies
A checklist for reviewing and maintaining your business emergency preparedness plans, equipment, and staff readiness for potential emergency situations.
Includes provisions for Australian Consumer Law (ACL), Privacy Act compliance for customer data, and ACMA spam regulations.
Complete Checklist
- 1Review the emergency evacuation plan and confirm it reflects the current layoutCritical
- 2Check that emergency contact lists are current for all staff and servicesCritical
- 3Verify fire extinguishers are charged, tagged, and in correct locationsCritical
- 4Test the fire alarm system and confirm it is functioning correctly
- 5Inspect emergency exits and ensure they are clear and properly signed
- 6Check that emergency lighting activates when mains power is simulated off
- 7Review first aid kit contents and replace any used or expired items
- 8Confirm first aid officer certifications are current
- 9Review warden and floor marshal assignments and update if staff have changed
- 10Assess whether an evacuation drill is due and schedule one if needed
- 11Review the business continuity plan for any needed updates
- 12Check the emergency supply kit for completeness
- 13Review any changes to building occupancy, layout, or tenant arrangements
- 14Document the review findings and update the emergency preparedness log
Frequently Asked Questions
What should a small business emergency plan include?
At minimum, include evacuation procedures and assembly points, emergency contact numbers, a floor plan showing exits and equipment locations, roles and responsibilities of wardens and first aiders, procedures for specific emergencies such as fire, medical, or severe weather, and instructions for accounting for all persons. Keep the plan simple and accessible to all staff.
How often are evacuation drills required in Australian workplaces?
Australian Standard AS 3745 recommends that evacuation exercises be conducted at least once every 12 months for most workplaces. High-risk facilities or buildings with vulnerable occupants may require more frequent drills. New staff should be briefed on evacuation procedures as part of their induction regardless of when the next drill is scheduled.
Who is responsible for emergency preparedness in a small business?
The business owner or person conducting the business has the primary responsibility under WHS legislation. In practice, designate a trained emergency coordinator and sufficient wardens and first aiders for your building. Ensure all staff know their role in an emergency. For shared buildings, coordinate with the building manager and other tenants.
Need help implementing these checks into your daily operations?
Our team can build custom checklists integrated into your daily operations workflow.