Weekly Maintenance Check Checklist for Insurance
A preventive maintenance checklist covering building systems, equipment, and facilities to identify and address issues before they become costly repairs.
Aligns with ASIC regulatory requirements, General Insurance Code of Practice, and AFSL obligations. Includes audit trail provisions.
Complete Checklist
- 1Inspect HVAC system filters, vents, and thermostat operation
- 2Check all plumbing fixtures for leaks, drips, or blockages
- 3Test all interior and exterior lighting and replace any failed bulbs or tubes
- 4Inspect doors and windows for proper operation, seals, and lock function
- 5Check floor surfaces for damage, loose tiles, or worn carpet that poses a hazard
- 6Inspect the roof and gutters for visible damage or blockages if safely accessible
- 7Test smoke detectors, carbon monoxide detectors, and emergency lightingCritical
- 8Check fire suppression equipment for serviceability and current inspection tagsCritical
- 9Inspect electrical outlets, switches, and power boards for damage or overloading
- 10Review the maintenance request log and action any outstanding itemsCritical
- 11Lubricate hinges, locks, and mechanical components as needed
- 12Clean air intake and exhaust vents to maintain air quality
- 13Inspect car park for surface damage, line marking, and adequate lighting
- 14Check garden beds, lawns, and landscaping for presentation and drainage
- 15Update the maintenance log with all checks performed and issues found
Frequently Asked Questions
What records should we keep for maintenance activities?
Maintain a log of all inspections, repairs, and preventive maintenance performed, including dates, who performed the work, what was done, and any parts used. Keep contractor invoices and warranty information. Good maintenance records support insurance claims, regulatory compliance, and help you plan future capital expenditure.
Should we use in-house staff or contractors for weekly maintenance?
Most weekly checks can be performed by trained in-house staff, as they involve visual inspections and simple tasks. Specialist work such as electrical, plumbing, or HVAC repairs should be handled by licensed tradespeople. Maintain a list of trusted contractors for each trade so you can respond quickly when specialist help is needed.
How does preventive maintenance save money in the long run?
Regular preventive maintenance can reduce repair costs by up to 30 percent and extend equipment life significantly. A small issue identified early, such as a minor leak or a worn belt, costs far less to fix than the damage it causes if left unaddressed. It also reduces business disruption from unexpected equipment failures.
Need help implementing these checks into your daily operations?
Our team can build custom checklists integrated into your daily operations workflow.