Finance & Admin SOP Templates

A standardised procedure for receiving, validating, coding, approving, and recording supplier invoices to ensure accurate and timely payment.

A structured procedure for submitting, reviewing, and approving employee expense claims to ensure policy compliance and accurate reimbursement.

A comprehensive procedure for calculating, reviewing, and processing employee wages, superannuation, and PAYG withholding in compliance with Australian employment legislation.

A systematic procedure for reconciling all balance sheet accounts, reviewing profit and loss variances, and preparing the monthly financial close pack.

A structured procedure for monitoring outstanding customer invoices and executing timely follow-up actions to minimise overdue receivables and improve cash flow.

A standardised procedure for raising, approving, and issuing purchase orders to ensure that all procurement commitments are authorised, documented, and within budget.

A structured procedure for developing, reviewing, and approving the annual operating budget in collaboration with department managers and the executive team.

A controlled procedure for maintaining, disbursing, reconciling, and replenishing a petty cash float for small day-to-day business expenses.

A structured procedure for preparing, reviewing, and lodging income tax returns and other tax obligations with the Australian Taxation Office to ensure compliance and minimise risk.

A standardised procedure for reconciling the organisation bank accounts to the general ledger on a regular basis to ensure all cash transactions are accurately recorded.

A standardised procedure for reconciling corporate credit card statements to ensure all transactions are legitimate, properly coded, supported by receipts, and recorded in the accounting system.

A controlled procedure for preparing, reviewing, authorising, and executing vendor payment runs to ensure suppliers are paid accurately and on time.

A structured procedure for preparing, reviewing, and distributing periodic financial reports to internal and external stakeholders for informed decision-making.

A formal procedure for pursuing overdue debts that have not been resolved through the standard accounts receivable follow-up process, including engagement of external collection agencies and legal action.

A structured procedure for reviewing, renewing, and managing the organisation insurance portfolio to ensure adequate coverage is maintained at competitive premiums.

A structured procedure for reviewing expiring contracts, assessing performance and value, and making informed renewal, renegotiation, or termination decisions.

A structured procedure for preparing and submitting grant acquittal reports to funding bodies, demonstrating that grant funds were spent in accordance with the grant agreement.

A comprehensive procedure for preparing, reviewing, and lodging the Business Activity Statement with the Australian Taxation Office, covering GST, PAYG withholding, PAYG instalments, and other obligations.

A structured procedure for calculating, reconciling, and remitting superannuation guarantee contributions to employee nominated funds in compliance with Australian superannuation legislation.

A comprehensive procedure for preparing the organisation financial records, working papers, and supporting documentation for the annual external audit.