Client Reactivation for Healthcare & Allied Health
Re-engages former patients who have churned or gone inactive, guiding them back to an active patient relationship.
Includes safeguards for Australian Privacy Principles (APPs), Medicare compliance, and health record management under the My Health Records Act. All patient data handling follows AHPRA guidelines.
Workflow Stages
Candidate Identification
Analyze the dormant patient database to identify high-potential reactivation candidates.
Inputs
- Dormant patient database
- Historical revenue data
- Churn reason records
Outputs
- Prioritized reactivation list
- Candidate profiles with history
- Segment-specific messaging recommendations
Outreach Campaign
Launch personalized outreach to reactivation candidates through appropriate channels.
Inputs
- Reactivation list
- Outreach templates
- Special reactivation offers
Outputs
- Outreach communications sent
- Response tracking initiated
- Interested prospects identified
Decision Points
- • Which channel is most effective for each candidate?
Re-Discovery Consultation
Meet with interested former patients to understand their current needs and what has changed since they left.
Inputs
- Former patient history
- Current treatment or service updates
- Re-discovery consultation guide
Outputs
- Updated needs assessment
- Fit evaluation
- Reactivation proposal outline
Decision Points
- • Is the former patient a good fit for current offerings?
Reactivation Proposal
Prepare and present a tailored proposal addressing the former patient current needs with any reactivation incentives.
Inputs
- Updated needs assessment
- Reactivation incentive guidelines
- Proposal template
Outputs
- Reactivation proposal
- Incentive package details
- Presentation delivered to patient
Contract and Re-Onboarding
Execute the reactivation contract and begin re-onboarding the patient.
Inputs
- Accepted proposal
- Contract template
- Onboarding checklist
Outputs
- Signed reactivation contract
- Re-onboarding initiated
- Patient account reactivated in all systems
Frequently Asked Questions
How long after churning is a patient eligible for reactivation?
Patients become eligible for reactivation outreach 90 days after their service end date, allowing enough time for circumstances to change.
What if the patient left due to a service issue?
The outreach acknowledges the previous issue, explains what has been improved, and may include additional safeguards or service guarantees to rebuild trust.
Are reactivation offers different from standard pricing?
Reactivation offers may include limited-time discounts, waived setup fees, or other incentives approved by management to encourage return.
Ready to implement this workflow in your business?
Our team can implement this workflow into your business operations with custom tools and training.