Project Initiation for Hospitality & Tourism
Formally launches a new event by defining objectives, scope, stakeholders, and governance before work begins.
Includes food safety compliance (HACCP), RSA requirements, liquor licensing documentation, and tourism accreditation record keeping.
Workflow Stages
Event Charter Development
Create the event charter defining objectives, scope, constraints, assumptions, and high-level timeline.
Inputs
- Event request or business case
- Organizational strategy alignment
- Available resource information
Outputs
- Draft event charter
- Objective and scope statements
- Key assumptions and constraints documented
Stakeholder Identification
Identify all event stakeholders and document their interests, influence, and communication needs.
Inputs
- Event charter
- Organizational chart
- Stakeholder analysis template
Outputs
- Stakeholder register
- Communication plan draft
- Stakeholder engagement strategy
Team Formation
Identify and secure the event team members with the required skills and availability.
Inputs
- Required skills and roles
- Resource availability data
- Manager approval for team assignments
Outputs
- Event team roster
- Role and responsibility assignments
- Team availability confirmed
Decision Points
- • Are all required roles filled?
- • Are there resource conflicts to resolve?
Governance Setup
Establish the event governance structure, decision-making authority, and reporting cadence.
Inputs
- Event charter
- Organizational governance standards
- Stakeholder register
Outputs
- Governance framework documented
- Meeting cadence set
- Escalation paths defined
Kickoff Meeting
Conduct the event kickoff meeting with all key stakeholders to formally launch the event.
Inputs
- Approved event charter
- Team roster
- Kickoff presentation
Outputs
- Kickoff meeting completed
- Team alignment confirmed
- Action items from kickoff assigned
Frequently Asked Questions
Can the event scope change after initiation?
Yes, but changes must follow the scope change management process to ensure proper impact assessment and approval.
Who approves the event charter?
The event sponsor approves the charter, which formally authorizes the event manager to apply organizational resources to the event.
What is the difference between a event charter and a event plan?
The event charter authorizes the event and defines its high-level objectives and scope. The event plan is a detailed document created after initiation that outlines tasks, schedule, and resource assignments.
Ready to implement this workflow in your business?
Our team can implement this workflow into your business operations with custom tools and training.