Promotion Process
Evaluates and processes employee promotions from nomination through assessment, approval, and announcement.
Workflow Stages
Nomination and Documentation
Manager prepares the promotion case with evidence of performance, readiness, and alignment with the target role.
Inputs
- Promotion nomination form
- Employee performance history
- Target role requirements and competencies
Outputs
- Completed promotion case
- Supporting evidence compiled
- Nomination submitted for review
HR Review
HR reviews the promotion case for completeness, equity, and alignment with promotion criteria.
Inputs
- Promotion case
- Equity analysis data
- Budget and headcount implications
Outputs
- HR review feedback
- Equity assessment completed
- Case forwarded to review committee or returned for revision
Decision Points
- • Does the case meet promotion criteria?
- • Are there equity concerns to address?
Review Committee Evaluation
A cross-functional committee evaluates promotion cases to ensure consistency and fairness.
Inputs
- All promotion cases for the cycle
- Committee evaluation rubric
- Budget allocation for promotions
Outputs
- Committee recommendations
- Approved and deferred promotions
- Feedback for deferred candidates
Executive Approval
Executive leadership approves the final list of promotions and associated compensation changes.
Inputs
- Committee recommendations
- Total compensation impact
- Organizational chart changes
Outputs
- Executive approval
- Approved compensation adjustments
- Effective dates confirmed
Communication and Implementation
Announce the promotion to the employee, update systems, and adjust compensation.
Inputs
- Approval confirmation
- Promotion letter template
- System update checklist
Outputs
- Employee notified
- Promotion letter delivered
- HR and payroll systems updated
Frequently Asked Questions
How often are promotions processed?
Formal promotion cycles occur twice per year. Off-cycle promotions are considered in exceptional circumstances with executive approval.
What if an employee expected promotion is deferred?
The manager provides specific feedback on development areas and creates a plan to address them before the next promotion cycle.
Are promotion decisions shared publicly?
Approved promotions are announced to the broader team and organization after the employee has been personally informed by their manager.
Ready to implement this workflow in your business?
Our team can implement this workflow into your business operations with custom tools and training.